Supplier Registration (previously vendor registration)

Registering with the City of Charlotte

Thank you for your interest in doing business with the City of Charlotte. To be notified about contracting opportunities, as well as receiving a purchase order or payment, the city requires suppliers to be registered. Registered suppliers are visible to and searchable by all city departments for solicitation and purchasing opportunities.

Required Information

• Tax Identification Number (TIN) or Social Security Number (SSN)
• Address information, including physical and remit addresses for purchase orders, payments and deliveries
• General, Accounts Payable and Purchasing contact information
• Applicable commodity codes (see Master List of Commodity Codes(XLSX, 153KB))

Supplier Registration

• To register as a new supplier or to update existing supplier information, please use one of the following automated forms:
• Domestic Suppliers (US) Supplier Registration Form (includes W9)
• Foreign Suppliers Supplier Registration Form (includes W8)

These automated forms will require you to create a digital signature during the registration process. Following submission, you will receive a copy of the completed vendor form via email.

• Address changes:
  • P.O. Box – send an email to vendoradmin@charlottenc.gov with the PO Box address request.
  • Change in physical location – send a new W-9 to vendoradmin@charlottenc.gov.
  • To find the current W-9 form go to IRS W-9 Request for Taxpayer Identification Number and Certification(PDF, 77KB)
• If you are a certified Small Business Enterprise (SBE) or a Disadvantaged Business, attach copies of any applicable certificate(s)

What to Expect Next

The city's supplier administration team will send a confirmation email once your registration is completed and a City of Charlotte Supplier ID # has been assigned to your company. Any requests for missing, incomplete or illegible information may delay this process. Please allow 48 hours for processing.