0:00
just in lie of doing um group introductions today I'll just ask that
0:06
um first of all this meeting is being recorded um so we want to have be able to put this on the website for
0:13
individuals who might not have been here tonight to see the presentation and any questions that were asked and answered
0:19
um and um if you don't mind putting your um organization name um and who you are
0:27
in the chat so we don't have to do a big group and uction we can just kind of see who's in the meeting by that so if you
0:33
want to go ahead um and get that started we can start to get an idea of who is
0:39
here today I know I recognize some names and faces or not faces yet names um but
0:47
so good to see some of you again um
0:53
okay just give me one more second here and then we'll get
0:58
started
1:23
all right I'm going to go ahead and um share my screen and we will um go ahead
1:29
and get started we have this till um seven but I hope um we're using good use
1:36
everyone's time so we might not need the whole thing but of course we have it if you have questions um we are happy to
1:42
help you out so um I'll share my screen here and we will get started um so thank you all for um
1:49
joining tonight to hear about the latest iteration of the St Charlotte Grant uh we're very excited about the opportunity
1:56
we have to um launch this again in the community um on one
2:04
second all um so just a quick overview of what
2:09
we'll be going through today um introductions my name is Julia Martin I work as a special assistant to the city
2:16
manager um for the city of Charlotte um this program is administered jointly between the city manager's office and
2:23
our housing and Neighborhood Services team um so we have Chad Martin who is on
2:28
um from the housing and Neighborhood Services team and so if you um end up being a recipient of the grant you will likely be working closely with Chad um
2:35
in some capacity um we'll talk a bit about the program goals timeline
2:40
administrative process and then obviously some time at the end for question and answer for um anyone here
2:46
I'll say we um at the end we will put some information up um of contact
2:52
information for you to do a deeper dive specific to your application or if you have specific questions so I'll say um
3:00
I think this is a good time for general questions but if you have you know hey I'm interested in doing XYZ program
3:06
could I do that let's do that offline so we can get you we can learn a bit more and do a deeper dive and make sure we
3:12
get you the appropriate answer um so uh going backwards a little
3:18
bit um the safe Charlotte Grant this came out of the safe Charlotte report that the city council adopted in October
3:24
of 2020 um this will be our third round of the grant um and so so uh the first
3:30
round was in fy22 uh
3:41
let's FY 23 and then we are we will be going into FY 25 which will be our third
3:47
round um just for everyone's um awareness the city is on a July one
3:53
fiscal year so we are currently in fiscal year 24 this grant will be for programmatic year fiscal year 25 which
3:59
starts July 1st 2024 um just a bit of philosophy and how
4:07
the funding is laid out um this the current interation we have right now is
4:13
based on what we're calling collaborative and so what that is is one lead organization um who has experience
4:21
managing federal funds has a bit of a larger budget and some of the administrative capabilities to be able
4:27
to manage a large Grant with this PA with what we are calling partner organizations who are maybe um smaller
4:34
organizations who um have deep Connections in the community but might not have the administrative and back
4:39
office support that is um important to be able to successfully Implement uh
4:45
federally funded program um and so we will be uh as as I'll get to in a second
4:51
we'll be paying for a capacity building period which means you guys will actually be reimbursed for your time
4:57
that it takes to plan and prepare for program imp implementation um we heard that from the last round we did that
5:04
that was really helpful and beneficial um and so we want to make sure that uh the time that you spend preparing for
5:10
this you are getting compensated for and that we're not asking you to come together for a collaboration um without
5:17
appropriately recognizing the work that goes into that an important thing is we will not be doing any pairing ourselves
5:25
so um if you want to collaborate with someone that is on the organizations to
5:31
to come together and um develop a program Implement an existing program in a different way um some of our current
5:39
grantees are doing um I'll say it's better when um the grantees are all
5:46
doing programs that are similar so we have an example right now in um The Hidden Valley area where uh they're
5:53
doing an after school program so one day a week or two days a week is um digibridge is doing some stem learning
6:00
with uh middle schoolers the one day two days a week is um the mediation and
6:08
conflict resolution work with Greg jackon Greg Jackson group Hill Charlotte and then the final day of the week is um
6:15
with Meed to do some career exploration and so that is a um an example of
6:21
something that we would um look favorably upon because you're serving the same group of children over the
6:26
course of the afternoon or of the weekday um the grant term again we're on
6:31
a July fiscal year so um it will start July 1st 2024 and we'll run through June
6:37
30th 2026 um again the capacity building period um these dates are not set in
6:44
stone so if um it turns out the applicants that we have accepted need a bit more time we can kind of shorten and
6:51
lengthen this as we need to um capacity building period again reimburse up to $30,000 for um your time and effort put
7:00
into planning U the program the program period is
7:12
$400,000 basically over the course of two years um so 400,000 to implement um
7:18
an actual program this can be an existing program this can be a new program um you can if you're a lead
7:25
agency you can Implement you know kind maybe one of your core components that you do with a new Twist from a partner
7:31
or partner organ organization um so there is some flexibility in terms of
7:36
how you want to go about this if you are interested in doing
7:41
so um okay so what we're looking for again the collaborative so um we really
7:46
like this approach because it we are um enabling nonprofits to work together in
7:52
a way that is not necessarily competitive um and so alite agency again
7:57
this will be reimbursable federal funds so having some experience managing that
8:02
type of funding source is really important um we um again there's some
8:08
more um guidelines on our website which I can put in the chat if you haven't taken a look here's just the basics
8:15
501c3 um at least $800,000 annual budget and the reason for that is sometimes
8:20
with the reimbursement basis you need a little bit of cash flow to be able to manage in between when you actually
8:25
expend the funds and when you actually get reimbursed for them um one or two
8:31
partner agencies so we have had some collaboratives this year that had uh only one partner agency and two of them
8:37
had two partner agencies that's up to you how you want to go about that um and again those are much smaller
8:43
organizations so the really only requirements are 501c3 at least two two staff people that can include your CEO
8:51
or executive director um and in operation for at least three years um
8:56
some of the things that we're looking for programs and Partnerships that layer Services um for one population ideally
9:03
in one geographic area the two of our um collaboratives right now we working in the Hidden Valley area one is um doing
9:11
more work in the central Almar area that is not required um but again that is
9:17
ideal especially if you can think about the city's corridors of opportunity and how um we can layer and leverage
9:23
services in those types of areas um there has been a lot of
9:29
um talked recently about the increase in youth violence and youth crime and so this year we are looking for a special
9:36
focus on programs that support youth in meaningful ways support families in
9:41
meaningful ways that can be atra school programming um Workforce Development for
9:46
18 to 24 year olds um that can be workshops with parents who have young
9:52
kids um so again looking for things that have that emphasis this year that
9:58
doesn't mean we will exclusively be moving forward with recipients that are doing Youth and Family programming but
10:05
we just want to put an extra emphasis on that this year given some of the recent stats and conversations that are
10:10
happening in the community um for the capacity building
10:16
period um we will require you to meet with the city staff to understand the
10:22
mechanics and requirements of Community Development block grant funding which is the source of this program um is a
10:29
federally reimbursed Grant um it is not um too cumbersome to administer but
10:35
there are some important things that organizations need to be aware of in order to receive their funds on a timely
10:41
basis um and then again you just have to provide time sheets um things like that
10:47
to get reimbursed for the planning that you that goes into developing the program so if that is developing
10:54
timelines uh what performance measures are we going to do where are we going to hold this program if you need to identify existing space um again up to
11:01
$30,000 reimbursement for this specific period the programmatic period we are
11:09
the reason we have collaboratives is because we are looking for um groups to do work in at least two of the four
11:15
program areas below um so Youth Services which can include there's a bit more on
11:22
the website I'll put that information in the chat in a second um but that can be again after school programming um
11:29
weekend programming um that can be um child care
11:34
services that is again so so youth is for U older than 13 child care services
11:40
is below 13 that can also include parents of those children um employment training Workforce Development that can
11:46
be that's largely in the adult space and that any mental health or trauma informed care that your your
11:52
organization feels appropriate one of our um recipients this year was Center
11:58
for employment opportun commities who does work with uh formerly incarcerated individuals paired with K ring who
12:04
provides um counseling services and so what they did was they uh paired some of
12:10
the individuals on the CEO case load with counseling services um so again
12:15
hits that mental health component and the Workforce Development component there a key key thing for cdbg funding
12:24
is you must work with populations who are under 80% of the area needed income
12:29
and who are City of Charlotte residents um most of this can be self-certified by
12:35
an individual so or ahead of a household so you're not having to necessarily collect pay stubs and all of those types
12:40
of things um but again uh we do get audited from the federal government on this program and so just making sure the
12:48
documentation U is in line is key to success here and again up to $400,000 of
12:55
reimbursement on the budget worksheet if you go in the application you will see we have split that out over two
13:01
$200,000 chunks so year one $200,000 year two $200,000 and so think about it in that
13:08
way rather than trying to deliver a $400,000 program over one year excuse me
13:14
one second um okay so a bit of um overview
13:21
about Community Development block grant funding again Federal funding source I I
13:27
uh will say it a bazillion times reimbursement base um it's estimated that the city's timeline is 30 days for
13:33
payment um after correct invoices have been processed and the key is correct
13:38
invoices so something that Chad does on one of our other programs is look at all the invoices and make sure all the
13:45
documentation is provided there that we need because we will be held accountable for what happens here um and so correct
13:53
invoices are critical that's why we will require um each collaborative to meet with City they have to understand what
13:59
is a correct invoice and what that looks like and what you need to put into that um kind of just an administrative piece
14:07
an organization will be need will need to be registered oh my gosh sorry
14:14
guys we'll need to be registered on sam.gov um that is um Hud's website for
14:22
um individuals and organizations who will be receive sorry organizations who will be receiving Community Development
14:28
block grant funding um it is not really a csome process it is just something that we need to check the box so if
14:35
you're not registered now it doesn't mean you can't get in I think it's a relatively fast process important um
14:41
this is not a comprehensive list of cdbd requirements we'll do that in a more in-depth um way on an individual basis
14:50
going forward um so final slide here and then I think we had some questions in the
14:56
chat um and then I'll stop sharing my screen and we can um go ahead and do some questions um and I'll say if
15:04
there's um anything that I can't answer um tonight we have all your email
15:10
addresses since you uh register for this and so I'll make sure to take note of any FAQs and we'll make sure to follow
15:16
up with that uh to this group and also post them on the website so um February
15:22
14th today the application closes March 15th um we will announce the the award
15:28
Wards with the presentation of the city manager's annual budget which will occur on May 6th um so we'll make sure to
15:35
notify you when that happens but you'll also be in the city's budget document um
15:41
we'll immediately start going into the Contracting
15:50
phase come July 1 we are ready to rock and roll um so capacity building period
15:56
45 days we can make that longer if we need to not a problem um kind of a nuts and bolts
16:04
thing but the way the funding goes we'll have to do another contract Amendment and then the pro programmatic period um
16:11
will begin sometime in the fall of 2024 um we'll have two Grant reports that you
16:16
have to do it's not incredibly cumbersome um and we'll do periodic check-ins with the organizations over
16:22
the course of the term um perhaps with all the groups together um and then
16:27
individual check-in to make sure that we are resource to you and can help problem solve wherever you might have issues um
16:35
questions Etc um so I will stop presenting I'll put the link to the
16:42
application in um the chat and yeah if if you want to take yourself
16:49
off mute and I think I see one question in here that I'll address yes hello hey
16:55
how are you doing um the B is for for Road vocational Trade Center
17:01
PG-13 um program received a grant in 2021 so this is totally different from
17:07
the original who pairs the lead agency with the other
17:13
nonprofits so that is um on the organization to um cultivate themselves
17:21
I guess would be the term so we don't want to force collaborations to occur uh
17:27
we would rather have people who willingly enter into a partnership together um so yes baby Ford Vocational
17:33
Center you guys are absolutely eligible for um this grant we are putting it on
17:38
to the organizations to find their
17:44
collaborators how do we get to know the list of lead agencies that are
17:51
applying so we don't um we don't necessarily have a list
17:58
of um lead agencies that are applying what I will do after this is uh make
18:05
sure to send out the um names and organizations of um people who have
18:11
registered for this chat and expressed interest um and I think you will notice on there some of the larger
18:18
organizations um and I would just encourage you to reach out to them to see if they are interested in partnering
18:24
I know some of them are on here tonight um and again that's why um having contact information in the
18:30
chat is helpful so you can get to understand who is here and who might be interested um in a partnership with your
18:38
organization thank
18:43
you um a question from Kate does staff include volunteer unpaid staff um I'm
18:51
going to say no for right now because I believe you need to actually show they are an employee of yours to get get
18:58
reimbursed for their time um but I will double check and include that in a
19:06
followup yes
19:12
brailen or yeah brain I think that's
19:20
how NOP maybe
19:27
not let's see okay go to the
19:33
chat if there's existing collaboration between two nonprofits how can we share
19:39
the benefits of your program with them um yes you have if you have something
19:45
that is going great already with
19:56
uh BR I will unmute you in just a second um so if there's an existing
20:02
collaboration um you know please share the link um and again if one of them at
20:08
least one of them meets the criteria of a lead organization so over
20:14
$800,000 um in a budget and in existence for at least three years um and you
20:19
think the population you serve lines up with what cdbg does I would absolutely encourage you um to think about applying
20:26
for this program
20:31
all right brayan I'm gonna let's see will
20:42
make
20:47
H raayan I'm sorry it won't let me un unmute you so let's see if you can put
20:53
your question in the chat let's see let me see
21:02
Robin can you unmute yourself did I do that right yeah can you all hear me okay
21:08
y hey Robin Hamilton with the Urban League um curious if M actually my question is the same as brilin in terms
21:15
of uh are you planning I saw a million dollars but I is this one cohort is this
21:22
one again understand it's a two-year Grant but is this a million dollars over the two years or is this two people with
21:29
two like yeah um good question um that was
21:34
not clear so this will actually be um because this is a a federal program that
21:40
we basically receive the same amount of funds every year for it will be a
21:45
million in FY 25 and then we'll get a new million in FY 26 so ideally we are
21:50
looking for um four collaboratives um five is I think five
21:56
is too much money maybe up to five um but three to five collaboratives to fund
22:02
over the course of two years with the same the same pot of money is what I guess I'm asking yeah um
22:10
and I'm asking it just for budget development purposes um and so because
22:15
again if you've got one lead agency you know there there might be a way to spread this if you are um you know if we
22:23
were able to bring in four or five organizations as opposed to being one lead agency with just one or two
22:30
partners and then because of not when you say you've got several cohorts what that sounds like to me is that there's
22:37
there's the spreading of this over multiple organizations and I and there's
22:42
no matching funds required correct with the cdbg correct yeah so I'm just thinking
22:47
in terms of the amount the way the funding could spread and go uh a little bit further um but if that's been the
22:55
decision that so there you said there are people that currently have the grant as well or have had it previously it
23:00
will have it so is it a Continuum like is it renewable can you go past
23:06
it so we we um you can do contract
23:11
extensions for the same amount of money so right now two of our um collaboratives are going through
23:16
contract extensions um so they just need a bit more time to spend their
23:21
$400,000 but $400,000 um is the cap and we want to make sure we can get
23:28
um new agencies in here on a pretty regular basis to test this idea out um
23:34
so yes it is $400,000 for one collaborative so one Agy and one or two
23:41
partner agencies over the course of two years we are looking for three to five
23:47
of those collaboratives
23:55
okay um okay Veronica do we have a partner agency do we have to yes so um
24:03
you do have to have a partner um agency in order to apply we will not be doing
24:09
any um matching for this um again I'll send out the list of individuals who are
24:15
here in the organizations they are with um and I would encourage you to um reach
24:21
out and try to see who has a similar program or in a similar area that might work with your organization
24:36
Francis did you have another question I saw your hand up the question was answered I was going
24:41
to ask were you going to send the list out yes I okay thank
24:56
you and here is um let me share this and I
25:05
would encourage you to um take down this information um
25:10
so for general questions about um stfe Charlotte the process Etc um there is my
25:17
email below so feel free to um email me after this if you have any questions
25:23
concerns um anything that I can help you with and then for cdbg specific
25:29
questions so things like I have this program already could I do it um here's
25:35
the group of people I serve would this program be eligible here's what I'm thinking um reach out to um Gabriel
25:42
Hardy her phone number is below um her phone number is there and she will um
25:49
schedule you and get you in contact with someone from our housing staff who can sit down with you and do um a bit more
25:56
specific work for your organizations questions and I'll just leave that
26:03
up and I'll put it in the chat
26:09
too yes Robin I'm sorry one more question I noticed when you talked about with the lead agencies that um they need
26:16
to have experience with uh a federal uh administering Federal grant Federal grant fund uh do we um which we do but
26:25
we don't have any cdb we've never done cdb G or um HUD so but we do have obviously federal grants so does that
26:33
matter if it has it doesn't have to be cdbg your hood okay no and um in the
26:38
application um I believe it is just oh my gosh guess I haven't done this much
26:44
straight talking in a while um in the application is just a
26:50
narrative section for you to fill in and so we're not looking necessarily for
26:55
documentation it's just you know EXP explain to us your experience managing federal funds so of course as the Urban
27:01
League um you guys have a lot of experience so yeah just make sure to um you know note that
27:19
out okay4 s um okay I will um stay on here
27:27
till 7 in case anyone else um comes on uh I will follow up with the
27:33
participants tonight um the organizations that they are with and then get an answer on um the question
27:40
around volunteer hours um you have my emails so if you think of anything after
27:45
this meeting or if you're getting closer to apply please feel free to U reach out to me and I will get back to you um
27:51
relatively quickly and again for specific cdbg um questions please reach
27:57
out to Gabrielle and she will get you in touch with um some of our housing staff to get some of your more
28:13
specific all right I'll if you want to go do something else you can go do
28:18
something else I'll be here till seven thank you thank you guys have a good
28:26
night
28:56
e
29:26
e hey Julia would you go down to uh to to slide five yes
29:39
sir go down maybe to maybe to six no that you at the right one my my question
29:45
is around my my question is around the corridors does this this has to be in
29:51
the one of the corridors of opportunity okay but demographic similar to okay
29:57
and and you already have can you can you say again where programs are already located or will you add that to it so we
30:05
know yeah U I'll add it to uh this presentation so when we post it you can
30:11
see but we have two um collaboratives working in hi Valley uh one focusing on
30:17
the elementary school one focusing on the middle school and then one on Central and abar but um of course it
30:24
does not have to be a corridor opportunity it just helps with the other program that we have to have more
30:31
support in those areas but not a necessity okay and I apologize I should probably
30:38
know this question answer to this question is this focused uh also in terms of opportunity youth or is it just more lined up
30:44
around programming what's the um it's probably more focused um on
30:53
the income requirement which 80% and below but that you know closely lines up
30:59
with other things that would yeah probably that categor yeah okay great
31:05
and will you also with the other programs I'm just curious um again I'd imagine it's it's nice to have kind of a
31:11
mix uh if if those programs like the one you just talked about Hidden Valley is clearly Middle School elementary school
31:18
and then the other program you know I've curious just to know something about that so when you provide the information
31:23
to us can you give us a little bit about okay yeah sure
31:56
right
32:33
hey uh Rebecca while I have you someone had a question around do um volunteers count as staff and my
32:42
answer was no um but I said I would follow up and send out a definitive
32:49
answer for the purpose of your RFP or
32:54
when working toward like in the programs like in in the programs like if
33:01
you were to um get reimbursed you could never charge
33:08
a volunteer time to get reimbursed for because then they would be a staff person
33:15
correct uh we can look into it because when we do match for other programs I know cdbg doesn't require match but for
33:23
other programs when we do match volunteer hours do count oh okay okay so
33:28
let's uh let me do some research um um and do it because that's
33:35
an interesting question I don't know that's ever come up
33:40
okay I'll put it on my list and let you know okay thank
33:55
you can you send it can you send it to me exactly how you want it research is
34:01
it volunteer hours toward working to not reimbursed right but just toward doing
34:07
the work is that what it is is that how it is I think the
34:13
question was in in um regards to getting reim reimbursed but if it is if it's in
34:21
regards to if I if we say you need two staff does a volunteer account the answer is
34:32
no okay but in reimburse how would you so most volunteers aren't reimbursed
34:40
either right so I think we may need a definition of volunteer from that
34:47
organization um right to see what does that look like are they cover we may
34:52
need a definition of what a volunteer is like are they not on their payroll Ro are they is it like a contractor right
35:00
so they're paid or they are they donating their time
35:06
um and they're just giving them like incentives Right to Work
35:16
versus um an incentive to come is different than right a a pay to come am
35:23
I saying that in a way that makes sense yeah
35:28
so we may need a little more information
35:38
okay is the person who asked the question still on the phone or can we reach out to them okay yeah I have I
35:45
have them in the chat here
35:55
okay hi
36:02
Chad hey hey what's going on Rebecca I got a eight-year-old screaming in the background so pardon
36:10
me all
36:25
good
36:55
hey um oh I don't know harle did you miss the
37:04
um presentation did you join after I had gone through the whole
37:25
field
37:34
can you hear me yes okay I did come in late but I was
37:40
just trying to hang around to see if someone asks a question that might be interesting um to me I'm I'm really
37:46
looking for someone to collaborate with uh we do year round after school time
37:51
program summer camps and after school uh and we're in East Charlotte um been
37:57
there for about six years and so uh really looking for someone to
38:03
collaborate with um to uh make our program more available to more children
38:12
who struggling Learners and parents who can't afford um after school service or
38:18
summer camp because we have a very strong uh academic component as well as
38:23
enrichment component of our program and so I was just trying to get a sense of
38:29
who was on and uh who I might be able to possibly collaborate
38:35
with so um we went through um pretty quick on the presentation so I think
38:41
most people have dropped off by now by now but what I'm GNA do is um after this
38:47
I have everyone emails from uh when they registered so I will send out that list
38:54
um back to the people who have signed up for this so you can get a sense of who
38:59
is on the pro who's been on the call and who's interested and that way um we want
39:05
the organizations to facilitate their own collaborations rather than um us
39:11
forcing people together right sounds good thank you
39:25
sure
40:55
e
41:25
e
41:55
e
42:07
hey D Julie I just got a text that ask could either of the I guess the current Advocates could they
42:13
reapply is it something that they would have to complete to reapply or are they eligible to
42:18
reapply yeah they would have to um reapply with everyone else but yeah they
42:24
could that's fine okay thank you I think they should depending on who
42:30
it is keep in keep in mind if they're
42:35
spending old money they might not want to get new money
42:55
okay
43:25
for
44:25
that's
44:54
e
45:05
let's just wait till 6:50 and then I feel like we're pretty
45:24
safe
45:54
e
46:54
e
47:54
e
48:46
all right guys I'm going to close this out um we'll get this uh post it on the
48:51
website um thanks Chad and Rebecca for hanging out with
48:57
aka me no wores y'all have a good night