Supplier Registration (previously vendor registration)
Registering with the City of Charlotte
Important Notice: Temporary Pause on Vendor Registrations
As the City transitions to Workday, we will temporarily pause all new vendor registrations. During this time, the registration link will be unavailable.
Current vendors may still update their information by contacting us at vendoradmin@charlottenc.gov.
For address changes, you may also update your W-9 using this form: W-9 Form – IRS PDF
Once Workday is fully operational, the registration link will be reinstated. The process for new suppliers will remain the same:
- Domestic suppliers will continue to use the Domestic Vendor Registration form.
- Foreign suppliers will use the Foreign Vendor Registration form.
If you have any questions, please contact our Vendor Administration staff at vendoradmin@charlottenc.gov. Thank you for your patience during this transition.
Important Notice: Temporary Payment Blackout – July 1 to July 20, 2025
To help ensure a smooth transition, our current financial systems will be offline from July 1 to July 20, 2025. During this period, no payments (including checks, ACH via Paymode, or virtual cards) will be processed or issued.
To avoid delays, please submit invoices to COCAP@charlottenc.gov for goods delivered or services completed as soon as possible but no later than June 26, 2025, for inclusion in our final pay cycle before the transition.
Any invoice submitted during the blackout period will be put on hold and processed after July 20.
Thank you for your interest in doing business with the City of Charlotte. To be notified about contracting opportunities, as well as receiving a purchase order or payment, the city requires suppliers to be registered. Registered suppliers are visible to and searchable by all city departments for solicitation and purchasing opportunities.
Required Information
- Tax Identification Number (TIN) or Social Security Number (SSN)
- Address information, including physical and remit addresses for purchase orders, payments and deliveries
- General, Accounts Payable and Purchasing contact information
- Applicable commodity codes (see Master List of Commodity Codes(XLSX, 250KB))
Supplier Registration
- To register as a new supplier or to update existing supplier information, please use one of the following automated forms:
- Domestic Suppliers (US) Supplier Registration Form (includes W9)
- Foreign Suppliers Supplier Registration Form (includes W8)
These automated forms will require you to create a digital signature during the registration process. Following submission, you will receive a copy of the completed vendor form via email.
- Address changes:
- If you are a certified Minority, Woman, or Small Business Enterprise (MWSBE) or a Disadvantaged Business, attach copies of any applicable certificate(s)
What to Expect Next
The city's supplier administration team will send a confirmation email once your registration is completed and a City of Charlotte Supplier ID # has been assigned to your company. Any requests for missing, incomplete or illegible information may delay this process. Please allow 48 hours for processing.