Formal contracts (more than $100,000) are officially awarded upon approval by the City Council or County Commissioners. Written and signed contracts are provided for all contracts in the formal range. Purchase orders may also be issued in addition to the signed contracts.
For informal contracts (less than $100,000), the official award may be given at the discretion of City Procurement staff or individuals with appropriate authority within each city and county department. Informal commodities contracts are typically further evidenced by purchase order only. Service and technology contracts in any amount are always supported by a written signed contract.
Because the City/County relies heavily on competitive bidding, no department knows which bidder will receive an award until sealed bids are opened and evaluated or, in the case of services and technology, proposals have gone through the evaluation process. This means that no one can give assurance that a vendor will receive a particular contract.
Do not start work without an authorized contract
No service should be provided, and no goods should be delivered, before you receive a written contract from the city/county. Until the city/county executes the contract, purchase order or blanket purchase order, the city/county has no legal obligation to pay for the order.